Sign up

• Create a login
• Tell us more about where you're located
• Tell us about your experience
• Let us know about all the types of booths and customizations you offer

List Your Business

• Tell us where you're based and your general service radius
• Specify exactly which types of services you offer
• Specify exact brands/models of the industry's most popular systems. There's many WL customers that are looking for an exact type of booth so they can offer their custom a consistent look across a number of events in different cities.

Stripe Connect Onboarding

• Once your business is accepted, you'll be able to onboard to the Stripe payment platform.
• Stripe collects your bank information for any incoming payments and your credit card information which allows you to pay other service providers.
• Be sure to enter your information exactly as it appeas on your taxes and bank accounts to ensure a quick verification.

Event RFPs Sent to Providers

• White Label Experts is a two-sided market which allows every member to submit RFPs as well as bid on each other's projects that match their service/location criteria
• Submitting an RFP requires only basic information about the event time/date/location as well as which service(s) are needed.
• Our algorithm will automatically send the RFP to any eligible providers whose service radius covers the event location.
• Matched providers will receive a notification email and be given a timeframe to review the details of the RFP.

Matched Providers Submit Bids

• Once you verify that you have the equipment and staffing available, you may choose to submit a bid
• It's completely free to get listed on the platform and submit bids on any project inquiry you receive.

Event Customer Chooses Winning Bid

• The Contractor receives all provider bids and has the opportunity to compare price, inclusions, as well as the number of reviews they've received on the platform
• Platform commissions are only charged on winning bids when the booking is confirmed and the retainer payment is made via the Contractor's credit card on file.
• It's important to uphold your commitment to follow through on any accepted projects as every platform member is given the opportunity to review their experience from each event.

Pre-Event Coordination

• The Contractor is still the provider in the eyes of the end client so they're still in charge of all the same coordination and artwork creation duties that they would provide for an event they planned to service themselves.
• Once the Contractor has created the photo booth artwork and collected all the logistical details from the client, they pass that along to their white label provider in our platform messaging system.
• Using a cloud platform like the Enterprise Plus plan from Snappic makes it extremely easy to create your events online, send over a 5 digit event code to your provider, and all the photos/share data will be automatically uploaded to your account.
• Both parties are responsible for being good parters and ensuring they've done everything in their power to make the end client's event a success. If one partner falls short, it's up to the other go above and beyond to help out. While that might be compensated, our partner review system will help ensure that the best jobs go to the highest rated partners.

Event Fulfillment

• It's important to remember that subcontracting out a provider to work an event for your company doesn't relieve you of the event support role that you're probably used to providing with your company's employees.
• Making sure your provider has someone they can get in touch with to re-confirm day-of logistics, troubleshoot photo booth software/hardware, and ensure that the image quality lives up to your expectations.
• Unless a Contractor has reviewed pre-event test photos and assisted the provider in making any needed adjustments, they don't have any recourse over how the images turn out.

Payment Released to Provider

• Platform Releases Final Payment to Provider via Stripe

Partner Reviews

• Both members will rate the other partner's performance, reliability, and overall experience.
• The platform thrives on accurate and verified feedback provided from each and every transaction.
• Every future RFP and Bid will be accompanied by that member's verified platform rating which will allow you to choose the best fit for your project.

Event Details & Reminders Template

Time/Date

• Arrive/Load In:
  • 2 hours prior to event start for photo booths & 360
  • 1 hour prior to event start for roaming booths/photography
• Event Start: _______
• Service Duration: ______ hours

Event name:

Client (POC):

• Name
• Company
• Day-of cell/txt)

Venue:

• Venue Name
• Street address
• Room Name/Floor

Equipment to be provided:

Photo Booth 1 of 2

• Mobibooth Aura (white) w/ iPad Pro M1+
• Snappic Print Station w/ DNP 620 Printer & 4x6 media
• Mobile Hotspot
• 8x8 Champagne sequin backdrop
• iPad Sharing station

Photo Booth 2 of 2

• OrcaVue 360 Booth (39" or greater)
• Canon mirrorless with at least 120FPS slow motion direct-connected to iOS device
• Portrait Camera Orientation
• iPad Pro M1+
• 4X Battery-Powered LED lights on mic stands surrounding platform
• Snappic Bluetooth Connectivity
• Backup Control with wired/wireless remote
• Battery-powered platform
• iPad Sharing station

Software:

• Snappic
• Event code: XXXXX
• Event pin: XXXX

Total Compensation:

• $______
• Includes tax, delivery, staffing, parking, etc
• No other costs will be passed along to the booking party

Staff Dress Code:

• Black Shirt
• Black Pants
• Clean, no logos/rips/holes/wrinkles
• Black close toed shoes

Tech Support:

• Name
• Cell
• Email

INSTRUCTIONS and REMINDERS: 

At least 1-2 days before event:

Take inventory and test all gear needed for the event Load the Snappic event onto your device and take a test photo using each of the photo/gif/video modes available Compare samples to event name and inform event manager if any typos/issues are found

At least 3-4 hours before event:

Send a message to event manager to let them know you’re loading up and will soon be en route. No logos of any kind on vehicles/clothing/road cases/equipment. Any logos on equipment need to be covered.

At least 2 hours before event:

• Follow the delivery/parking/load-in instructions
• Find the event setup location using the provided floor plan
• Confirm event/client name and booth setup location with on-site Point of Contact before setting up gear
• Please set up in a neat & organized fashion
• This is a “white label” event and you’re representing CEG Interactive.
• All images/video from this event and the surrounding property should remain private and shouldn’t be used for promotional purposes!
• No personal photos/videos/sharing about event.

At least 1 hour before event:

• Send event manager samples of the output using each of the photo/gif/video modes available. 
• Pictures of the set up BEFORE you’ve taped down cords. Just in case the event manager asks you to shift placement. Sometimes booths need to be moved closer/further from backdrop, etc...
• Send well-composed photos of the final setup once placement is finalized, cords are taped, and cases are stored
• Don’t take your meal/rest break until everything is working properly and client is happy with setup, and tests are approved by event manager

During Event:

• On your feet for the duration of the event (unless there’s a planned period where the booth will be closed to guests)
• Please stay off your phone! (unless making emergency contact with us). If event client complains about phone use, this could affect your service rating.
• Smile, be friendly with guests, and encourage participation in the activation.  

Before Packing Up:

• Please check with the client at least 15 minutes before your event ends to confirm that you are cleared to end services at the previously agreed time, or if they would like to extend service.
• In case the client does ask you to extend past the agreed upon end time, please have send a text confirmation that they would like to extend. If they inquire about the cost, tell them they will be charged at the agreed upon hourly rate, prorated in 30-minute increments -or- Event manager be responsible for contacting end client and relaying approval for overtime.

HAVE A GREAT EVENT!!