750+ providers, live across the US and Canada

Where event pros meet photo booth experts.

One account, both sides: post the events you can't cover, and win the ones you can. Compare live bids from 750+ providers across the US and Canada, all in one workflow.

Find opportunitiesPost an event
  • Free to list
  • Stripe-backed payouts
  • No monthly fees
750+
Service providers
Secure Escrow
Store your payment securely with WLE
Expense Billing
Both sides can bill for expenses or overtime
Matching
We'll automatically match you with providers
How does WLE work

Two sides of the marketplace, two clear paths.

Whether you're staffing an event or chasing your next booking, here's the whole journey, from post to payment, laid out for your side.

For Hiring Companies
Staff & equip your event
  1. 1
    Post your event RFP

    Share the date, city, guest count, and budget. Your RFP goes live to every matching provider in minutes, with no inbox sprawl.

  2. 2
    Receive competitive bids

    Real bids land side by side: price, rating, distance, and match score. Message any provider, counter on price, and set your terms.

  3. 3
    Accept & manage invoices

    Accept the winning bid, sign, and pay through Stripe. Track invoices, disputes, and bill reductions from one dashboard.

Post an event
For Providers
Win & deliver event work
  1. 1
    Build your company profile

    Add your services, service radius, gallery, and FAQs. Your profile is what matches you to the right RFPs nearby.

  2. 2
    Find matching events

    Browse live RFPs filtered to your area, dates, and booking minimum. New events land daily, so you can bid in 60 seconds.

  3. 3
    Bid & get paid

    Send a priced offer, win the booking, and get paid within 24 hours of the last guest, overtime and extra expenses included.

Join as a Provider
Built for both sides

One marketplace. Two very different wins.

For Hiring Companies

Fill the booth line-up, without the inbox sprawl.

Post once and let the right providers come to you, with pricing, availability, and references in one place.

  • Real bids in hours, not three weeks of quote chasing.
  • Providers matched by ability, with a verified two-way review system.
  • Built-in contracts and payment flow, Stripe-backed.
  • Rate & review so your next RFP is even faster.
Post an event
For Providers

Fill your calendar with gigs that actually match.

See live RFPs inside your service area. Bid in 60 seconds. Get paid within 24 hours of the last guest leaving.

  • Matched leads by city, date, and your booking minimum.
  • No monthly fee. You pay a flat 10% only when you win.
  • One-click bidding with saved packages and templates.
  • Stripe payouts released to your account after every completed event.
Join as a Provider
In demand right now

The booths & services hiring companies are requesting.

From classic enclosed booths to camera robots and roaming photography. Here's the range of work showing up in RFPs across the marketplace.

Camera RobotsDJ / MC ServiceEnclosed BoothsEvent ServicesiPad + Camera BoothsiPad BoothsPC + Camera BoothsPhoto Booth AccessoriesRoaming BoothsRoaming PhotographySpecialty Photo Booth Services

Don't see your specialty? Browse every open RFP in your service area.

Browse by service type

Subcontract by booth & service type.

Providers on WLE cover every booth format, so you can subcontract exactly the setup an event needs, with live availability and verified reviews.

Open-air booths

DSLR open-air setups, the most-requested subcontract across the network.

360 booths

Slow-mo video platforms for high-energy activations and dance floors.

Mirror booths

Interactive full-length mirror booths with animated touch overlays.

Glam & B&W booths

Glam skin-smoothing and black-and-white setups for premium activations.

Roaming booths

Untethered roaming photo and video capture that works the whole room.

AI booths

AI-generated portraits and themed shoots for brand activations.

Photo bus

Vintage photo-bus and trailer setups for large-footprint events.

Enclosed booths

Classic curtained kiosks with printed strips, the original photo booth.

Browse by coverage area

Providers covering your market.

Providers covering the three largest US event markets. See live availability and reviews before you post.

California

Los AngelesSan DiegoSan FranciscoSacramentoSan JoseOakland

New York

New York CityBrooklynLong IslandBuffaloRochesterAlbany

Florida

MiamiOrlandoTampaFort LauderdaleJacksonvilleWest Palm Beach
FAQ

Common questions, real answers.

The questions hiring companies and providers ask us most. If yours isn't here, reach out and we'll get back to you.

Still have questions?
[email protected]
How are subcontractor rates set?
Providers set their own bid on each RFP — there is no fixed price list. Rates vary by booth type, market, and event scope. Post a free RFP to see live bids from providers in your area, usually within 24 hours.
How far in advance should I book a photo booth?
Book 4 to 6 weeks ahead for weekday corporate events and 8 to 12 weeks for Saturday weddings. On WLE you will usually see your first bid within 24 hours of posting your RFP, and most events are booked within 7 days.
Is White Label Experts free for hiring companies?
Yes. Posting an RFP, comparing bids, and messaging providers is 100% free for hiring companies. You only pay the provider at the price you agree on. There are no platform fees, no subscriptions, no markup.
How do photo booth providers get paid?
Payments are processed through Stripe. Funds are held until the event is completed, then released to the provider. WLE charges a flat 10% commission only on winning bids, when the booking is confirmed and the retainer is paid.
Where is White Label Experts available?
WLE operates across the United States and Canada. You can post an RFP for any city we cover, and we will match it to providers whose service radius includes the event location.
How do I know a provider is reliable?
Providers confirm they carry liability insurance, and every booking runs on a verified two-way review system — you can see a provider's star rating, completed events, and sample work before you accept a bid. Payments are held in escrow with dispute resolution until the event is complete, so your money is protected.
What's the difference between 360, mirror, open-air, and enclosed booths?
360 booths capture slow-mo video on a rotating arm, best for dance floors. Mirror booths are interactive full-length mirrors with animated overlays. Open-air booths use a DSLR plus backdrop and fit large groups. Enclosed booths are classic curtained kiosks with printed strips.
Can I cancel or reschedule after booking?
Yes. Each provider sets their own cancellation policy, which is shown clearly inside their bid before you accept. Most allow a full refund up to 30 days out and a 50% refund within 14 days.
How do I become a Provider?
Create a free login and complete your profile with your location, services, and experience. Once your business is set up, you will onboard to Stripe and can start bidding on matching RFPs right away.
How do RFPs reach providers, and is bidding free?
It is a two-sided marketplace where every member can post RFPs and bid on others. Our algorithm automatically routes each RFP to eligible providers by service type and location, and matched providers get a notification email. Getting listed and submitting bids is completely free.
When does WLE charge commission?
Never on browsing or bidding. Commission is charged only on winning bids, when the booking is confirmed and the retainer payment is made. No subscriptions, no listing fees.
Who handles pre-event coordination and artwork?
The hiring company that posted the event stays responsible for all coordination and artwork creation, even when a provider is subcontracted. Day-of logistics, design assets, and client communication remain with the hiring company, while the provider delivers the booth and on-site service.
How do reviews and ratings work?
After every event, both members rate each other on performance, reliability, and overall experience. Verified ratings travel with each future RFP and bid, so the best jobs go to the highest-rated partners on both sides.

Your next event, or your next booking, starts here.

Join 750+ hiring companies and providers already running their pipeline on WLE. It's free to post and free to browse.

Post an eventBrowse opportunities